TABLE OF CONTENTS
What is an HRIS system?
The Human Resources Information System (HRIS) is a software solution that supports, manages, and processes detailed information about employees and performs other activities related to human resources procedures. As an interactive information management system, HRIS standardized tasks, and processes of human resources (HR), facilitating accurate record-keeping and reporting.
Benefits of using HRIS
When a business grows, basically, every owner wants his company to grow and develop steadily. However, over time it becomes increasingly difficult to organize and control detailed information about each employee. You will need to track the contact information of your specialists, salaries, tax payments, and much more. Many companies rely on human resources information systems to organize all of these data in one place. Given the right criteria, you can find a reliable HRIS platform that provides many benefits.
Some of them for business are:
- Strengthening the strategic vision of the company’s development
HRIS allows you and your team to make more strategic decisions. When data about people and their work are stored in one place, there is an opportunity to see a more complete picture of the company, its progress, and results. Therefore, we can define areas of improvement in the company much more effectively.
Using HR data with consistent HRIS reporting not only helps your organization achieve its business goals but also enables HR to make more informed decisions and influence processes in the company.
- HR efficiency improvement
The HR department is always busy. Maintenance of schedules, release requests, an increase in wages, insurance, and other tasks take away a lot of time.
The main task of HRIS is to make HR work easier and more effective.
The information is stored in one centralized database, where it can be easily accessible, divided, and modified. No more tons of paper or millions of spreadsheets. HRIS will show you that most routines can be successfully automated.
When most routine and energy-intensive tasks are automated, HR leaders have more time for higher-level (and more cheerful) strategic tasks.
- High organization and management of data
Until the time of cloud storage and high-speed computing, staff specialists had to collect, organize and receive employee data manually. Usually, it meant putting on physical documents, bulky files, and labor-intensive manual processes. Using modern technology, HRIS creates an easily searched database of items that administrators can access in seconds.
- Easier Compliance
It is important to know about all important legislative changes. It is nice that automated processes ensure compliance with the latest laws in all systems. Thanks to the fact that documents are easily accessible and within reach, submission and dispatch are simple. With its built-in HRIS solution, your most capacity tasks are automated across all. systems and synchronized with each other for easy operation. Data integrity and seamless data transfer are the results of a properly integrated HRIS solution.
- Increase employee satisfaction
Effective and well-managed HRIS can contribute to a better employee experience. The user-friendly platform allows employees to navigate, view and update their information, easily require time and approval, and learn about their company's culture. This reduces calls and visits to the HR office, increases the sense of empowerment, and reduces the frustration of waiting times. It can also play an important role in creating a stress-free adaptation process for new employees.
The main types of HRIS
According to the features and tasks you need from HRIS, you can find and choose the right type for you, which will meet all your needs.
- Strategic HRIS
Strategic HRIS refers to all personnel, not only to the functions associated with employees. The functions of the system are focused on supporting labor negotiations, planning of labor force, and certain specialized software for personnel. The main purpose of this is to have a general understanding of labor resources and workforce planning.
- Tactical HRIS
By its nature, it is systems-oriented on employees. Created from scratch to provide information and support the distribution of company resources.
In HR, it is a recruitment solution, job analysis, training and adaptation, and other analytical functions.
- Operational HRIS
These systems try to reduce, if not eliminate, the repetition of processes in human resources management. These systems do everything from the needs of employees and the interpersonal aspects of your workforce to meet state standards. Operational HRIS helps the specialist to perform their work effectively and save time and resources.
- Complex HRIS
As the name suggests, complex HRIS carefully organizes and studies human resource files. The platform serves as an integrated database to store all employee-sensitive data together in one place. This type of HRIS was created so that the common domain of human resources can function much more easily. Today, too, most organizations around the world have begun to implement this type of HRIS and the number of users around the world is only growing.
When should I get an HRIS system for my business?
If you want your business to scale and develop, it will come a time when it is not practical and very labor-intensive to track all the information in the usual spreadsheets about your employees.
In most cases, it is recommended to think about HRIS for your business when 25 people are already working. Because it is difficult to collect, update and track a lot of information for each employee of this size HR Department.
It is also difficult for every employee to have constructive relationships with each other. Therefore, it is important for HR to consider the culture and experience of employees. With HRIS, HR has the freedom to focus on these higher-level elements. Of course, this recommendation may be for less than 25 employees, depending on how advanced your HR organization’s goals are. We have several clients with less than 25 employees, but their managers are incredibly invested in providing HR with the necessary resources and creating an excellent employee experience. For these smaller companies, HRIS allows their HR manager to focus on more strategic tasks to better manage the HR Department.
Why HRIS is important for your business?
HRIS helps senior management to define labor requirements in order to meet the long-term business plans of the organization and strategic goals. Medium-sized management uses human resources systems to monitor and analyze the recruitment and compensation for employees. Operational management uses HR systems to track the recruitment and placement of employees.
HRIS's primary role of integrating human resource management and information technology has led to competitive advantage and hence attracted many human resource managers and professionals.
Other vital facts of HRIS reported in the literature are effective human resource decision making and also strengthening an organization’s character, reducing process and administration cost, speeding up transaction processing, reducing information errors, and improving the tracking and control of human resource actions, which crucial in terms of operating, controlling and planning activities in human resource. It can be summarized that HRIS, is a computerized system that aids in the processing of information relating to human resource management and has become a crucial element of all organizations.
Thus, the importance of HRIS is multifaceted, ranging from operational assistance in collecting, storing, and preparing data for reports, simplifying and accelerating the processes and controlling the available data, reducing labor costs for human resource departments, and providing timely and diverse information to the management of the company, based on which it is possible to make quality strategic decisions related to human capital.
Future of HRIS technology
HR technologies are constantly developing. Although HRIS automation systems are not new, it is expected that system functions will become more effective and useful to meet the growing trend of remote operation and globalization. When employees work in different locations, departments, and specializations, the best HRIS is important for business.
3 main trends of HRIS development:
- Artificial intelligence (AI) and machine learning (ML). As automated technologies develop, the future of HRIS is likely to see the integration of AI and machine learning for intuitive decision-making. These intelligent systems will be able to determine what employees want to achieve, for example, to make changes in the choice of preferences or to submit a request for vacation. It will also allow HRIS on the basis of artificial intelligence and machine learning to offer proactive solutions that will make it easier for employees to achieve their goals, such as the use of cloud technologies based on artificial intelligence for calculating labor remuneration and tracking work time. Face Detection AI also deprives employees of the need to enter passwords or identification badges, etc.
- Performance management. HRIS provides comprehensive performance management capabilities that can completely change the way employees track, assess, and share performance information. Many organizations have slowly adapted to changes in personnel trends. But as HRIS technology becomes more sophisticated, it will allow these organizations to introduce new productivity management programs to provide them with more opportunities to validate their performance.
- Software as a service (SaaS). Local HR systems or SaaS options are widely used, making it easier for organizations to access HR information from any location. This trend is likely to spread over the next few years and will play an important role in the collective functioning of workplaces and employees.
Now all companies work under extremely competitive conditions. Every company fights not only for clients but also for the best employees.
Each company is currently fighting not only for clients but also for the best employees.
Therefore, the need for information systems for human resources management has increased in the last few decades. Human resources and information technologies are two elements that many firms are looking to use as a strategic weapon for competition.
To date, HRIS has become a critical factor in increasing business competitiveness and efficiency. Therefore, if you want your business to be stable and efficient sooner or later you will need to choose HRIS for your business. Of course, if you want to be competitive and follow the trends.
If you have already thought about the automated system of human capital management we offer to start acquaintance with our HRIS platform from a free demo version for 1 month.
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